Calendar of Activities E-11

A walking ant accomplishes more than a sleeping bull.

This module follows module E-9, writing a plan. If you have not completed that module, do so now.

EDUCATIONAL OBJECTIVE

After you finish this module you should be able:

1. To develop a calendar of activities.

DISTRIBUTE ACTIVITIES OVER THE CALENDAR YEAR

You need to make sure that the activities planned are evenly spread over the year. Put the major activities together on a "calendar of activities worksheet" (next page). Each of these major activities may involve several events, meetings and responsibilities. These are all noted on the planning worksheet (see module E-9) so they need not be written in detail on the calendar of activities. (See the example Calendar of Activities after the next page.)

The calendar of activities has uses beyond organizing the plan. It can be used for publicity, to recruit new members, to seek contributions and to coordinate with other organizations. It should also be distributed to all members so they can keep track of upcoming activities.

You may wish to assemble and edit all of the planning worksheets (completed as a part of module E-9) to distribute to the members. Whether you do this or not, you will need to get commitment from each person who is responsible for an activity on the planning worksheets. Get that person to initial the planning worksheet to signify agreement and commitment.

EXERCISE

Use the worksheet on the next page to write down a calendar of activities. If you have difficulty you may want to refer to the example calendar of activities on the following page. You may do this exercise alone. If you are working with an organization, however, you will need to consult with as many of the officers and members as possible in developing a calendar of activities. 

CALENDAR OF ACTIVITIES WORKSHEET

Priorities this year:

1.

2.

3.

September

October

November

December

January

February

March

April

May

June

July

August  

CALENDAR OF ACTIVITIES

Example

Priorities this year:

1. Recruit 25 new members.

2. Raise $2,000 for charity.

3. Sponsor a community leadership training course.

September -

• Officer installation ceremony.
• Discuss ideas for membership drive.
• Pass out annual plan of work.

October -

• Appoint membership drive committee.
• Discuss fundraisers.

November -

• Membership drive committee makes assignments for publicity and contacts.
• Appoint committees for fundraisers.

December -

• Publicity goes out for membership drive.
• Assist schools with annual Christmas safety program.

January -

• Membership blitz. Sign up 25 members.
• Review current plan of work.

February -

• Assignments for first fundraiser.
• Discuss leadership training course.

March -

• First fundraiser nets $1,000.
• Assignments for second fundraiser.
• Plan for leadership training seminars.

April -

• Assist with annual antique show.
• Contact community groups to participate in leadership training.

May -

• Second fundraiser nets $1,000.
• Annual recognition night.
• Discuss priorities for next year's plan of work.
• Call for nominations for officers for the coming year.

June -

• Weekly leadership training seminars.
• Summer picnic with families.
• Complete plan of work for next year.
• Close nominations for officers.
• Announce the slate of candidates for elections.

July -

• Election of officers for new year.
• Weekly leadership training seminars.
• Annual evaluation and report.

August -

• Vacations - no activities.

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