Agenda module

Content

1. Introduction
2. Connecting the module to a page
3. Managing the agenda module
4. Configuration
5. Your agenda on the site
    5.1 Filling in appointments

1. Introduction

The Agenda module of Site@School has the following features:

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2. Connecting the module to a page

The module needs to be connected to a page before it is usable. The agenda module only has one program option: 'View Agenda'. Read the Module manager chapter for further instructions.
The agenda will be opened in a separate browser window outside your template, because the whole browser window is needed to be able to display the information.

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3. Managing the agenda module

The following facilities can be managed in the agenda module:

To configure the Agenda, go to the Module Manager > Agenda and click on 'Agenda'. you will see:

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mod_agen_conf.jpg
Explanation:
  1. Manage: The opening screen of the agenda manager. Here you can add, delete, modify and reorder agendas.
  2. Configure: By clicking on 'Configure' you enter the configuration manager (see below).
  3. Add agenda: Click here to add an agenda (see below).
  4. Go back: To return to the module manager's main screen.

When you click on 'Add agenda' you will see:

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mod_agen_add.jpg
Explanation:
  1. Agenda name: Fill in the name of the agenda. Do not make the name too long. The name can later be edited.
  2. Order: The order of this agenda in the row of agendas. The order can later be changed.
  3. Username: This field is optional. When you want to couple an agenda to a specific user, fill in a username of a teacher that exists in the database. When that user logs in, the agenda will open with her/his agenda.
  4. Cancel: To undo your work and return to the previous page.
  5. Save: To save your work and return to the previous page.

When you have filled in the name for an agenda and clicked on 'Save', you will see:

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mod_agen_added.jpg
Explanation:
  1. Trashcan: To delete an agenda.

    NOTICE: Be careful, all entries will be lost!

  2. Edit: To edit the name or the place in the order of agendas.
  3. Order: The order of this agenda in the row of agendas.
  4. Agenda name: The name of the agenda.
  5. Add agenda: To add another agenda.
  6. Go back: To return to the modules page.

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4. Configuration

When you click on 'Configuration', you will see:

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mod_agen_config.jpg
Explanation:
  1. Timeslots: Here you can change the timeslots to fit your purpose. Notice: The last timeslot (number 45) is not a timeslot but a space for remarks (see below).
  2. No. 45: The last entry is not part of the timeslots. It's a 'free' slot, for example to name it 'Remarks' or 'Notes'. It's located at the bottom of the right and left row of timeslots.
  3. Hexadecimal color code: The hexadecimal value of the color. When you want to change a color, you have to change its hexadecimal value. See below for help.
  4. Color: An example of the hexadecimal color.
  5. Color configuration help: When you want to change the color, you must know its hexadecimal value. Move your mouse over the colors and you will see their hexadecimal values. Fill in the value and press 'Save' to save your results.
  6. Cancel: To undo your work and return to the previous page.
  7. Save: To save your work and return to the previous page.

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5. Your agenda on the site

When you have attached the agenda to a page on the 'Protected Area' (the intranet for teachers with password protection) and you have logged in and click on the agenda page, you should see:

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mod_agen_site1.jpg
Explanation:
  1. Year and Month bar: You are always on 'this' month and year. That's why the row of months does not start on 'January'. Click on a month or a year to move to another month or year.
  2. Days and weeks:
  3. Home icon: Click on it to return to the start page of the 'Protected Area'. When editing, this icon is not visible. See below at the 'Edit Window'.
  4. A day's schedule: Here you will see the appointments for a particular day. The owner and the day, month and year are visible in the top of the day's schedule. When you view or edit multiple agendas it is indicated at the same place.
  5. <<<: Link. Click on it to move back one week
  6. Today button: Clicking on this button always brings you to 'today'.
  7. >>>: Link. Click on it to move forward one week.
  8. Search: Opens the search section (see below).
  9. View: When you mark multiple agendas and click on 'View' you can see them 'stacked'. In this way you can see free timeslots.
  10. The agendas you made: Clicking on the name of the agenda opens the agenda. When you start the agenda, it always opens on the first agenda. You can change the order of the agendas in the agenda configurations.
  11. Checkboxes: To view or edit multiple agendas select the agendas and click on 'View'. To edit in multiple agendas, click on the day link.

When you click on the number of a day, the 'Edit Window' opens:

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mod_agen_edit.jpg

Now you can fill in appointments. You can save them by pressing the 'Enter' key on your keyboard, or clicking on the 'Edit' icon. The 'Edit' icon is on the upper left side of the day schedule.

NOTICE: When you are not in edit mode, a 'Home' icon is visible, enabling you to return to the start page of the 'Protected Area'.

When clicking on the 'Search' button, you will see:

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mod_agen_search.jpg

Here you can fill in search words and search in one or multiple agendas.

5.1 Filling in appointments

In one agenda:

Fill in an appointment on a particular day: click on the day's number.
The schedule of that day opens and you can fill in the timeslots.

NOTICE: when you have an appointment, say from 8:00 to 11:00 you must fill in something in all those timeslots. Otherwise viewing multiple agendas will lead to wrong results. Hitting the 'Tab' on your keyboard brings you to the next timeslot.
When you make an appointment in one agenda, you also see the appointments you already made on that day.

In multiple agendas

When you want to make an appointment in multiple agendas, you mark the agendas where you want to enter the appointment by checking their boxes and clicking on the 'View' button.
When moving your mouse over the days you can find a free timeslot in the selected agendas.

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mod_agen_multiview .jpg

The timeslots where appointments exist in one or more agendas are marked with a color (selectable in the configuration menu). When you click on the day where you want to enter an appointment in multiple agendas you will see:

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mod_agen_multiedit.jpg

The colored bars indicate appointments in one or more agendas. Fill in your appointment in free timeslots and click on the 'Edit' icon or hit 'Enter' on your keyboard.

NOTICE: When an appointment spans multiple timeslots, do not forget to put something in the timeslots; otherwise the slots are available as free timeslots in multiview mode.

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Author: Dirk Schouten <schoutdi (at) knoware (dot) nl>
Last updated: 2006-04-12