Email module

Content

1. Introduction
2. Connecting the email module to a page
3. Managing the email module
    3.1 Configuration
    3.2 Addresses
4. Your email page on the site

1. Introduction

The email module of Site@School has the following features:

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2. Connecting the email module to a page

Before you can use the email module, it must be connected to a page on the site. Read the Module manager chapter on how to do this.

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3. Managing the mail module

Click on 'Modulebrowser' and click on 'email Page'. You will see:

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mod_eml_open.jpg
Explanation:
  1. Addresses: Here you are now.
  2. Configuration: Here you define the general configuration of the email module (see below).
  3. Add email address: Here you can add entries in the dropdown menu, add email addresses and add specific intro and thank you texts for that person or department.
  4. Go back: To return to the previous page.
  5. Save: To save your work.

3.1 Configuration

We will start with [2] 'Configuration'. Here the general options for the email page are set.
When you click on 'Configuration', you will see:

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mod_eml_config.jpg
Explanation:
  1. Introduction text: Put your intro text in the text box. Use HTML tags to markup the text.
  2. Thank you message when email has been sent: Put your text in the text box. Use HTML tags for markup.
  3. email icon: When you want to use an email icon, you can specify its location on the server here. You can upload the icon with the page manager.
  4. Go back: To cancel your work and return to the previous page.
  5. Save: To save your input.

NOTICE: The intro and 'thank you' texts are the standard texts that are shown when no texts are given in the 'Addresses' section.

3.2 Addresses

When you click on 'Addresses' you will see the opening screen of the email module:

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mod_eml_open.jpg

Click on 'Add email address'. You will see:

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mod_eml_add_addresss.jpg
Explanation:
  1. Name: This is the name that will be visible in the dropdown menu. TIP: It's not necessary to put a name here. You can also put in a department, or, when it's the first item, put something in like 'Choose:', or 'General request'. In this way no name will be visible as first entry. When you open the dropdown menu the names will become visible.
  2. email: Fill in a valid email address. More email addresses are possible, separated by a comma and a space.
  3. Description: 'Description' is the text that is visible under the dropdown menu. The text changes with the selected person or department in the dropdown menu.
  4. Introduction text: The text visible above the email page. The text changes with the selected person or department in the dropdown menu. You can use HTML.
  5. Thank you text when email has been sent: The text that appears after sending the email. The text changes with the selected person or department in the dropdown menu. You can use HTML.
  6. Sort: The order in the row of names in the dropdown menu. You can start with a '0' (zero).
  7. Go back: To cancel your work and return to the previous page.
  8. Save: To save your input.

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4. Your email page on the site

Go to the email page on your school site. You will see:

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mod_eml_site_open.jpg

Fill in the form and send it. Then you will see:

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mod_eml_site_sent.jpg

Now you can see the results of your email. You can use the 'cut and paste' options in your browser to save and archive the content of the message.

The email will be sent to the email address/es for that person or department specified in 'Addresses'. This is the sent email:

Subject: Email from Mary  Parent - mparent@someprovider.org (121.13.10.20)

Hi All,
I noticed that some computers on the first floor are not in use.
I had a quick look and they seem broken.
Can I help to fix them?
Kind regards,
Mary
my son John is in 6b

In the subject line you find information on the sender, as well as the originating IP address.

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Author: Dirk Schouten <schoutdi (at) knoware (dot) nl>
Last updated: 2006-04-12